Welcome and Call to Order

The meeting was called to the order by Vice Chair (Ms. Roberta Walker) at 9:11 a.m.

Ascertain a Quorum

Roberta Walker – arrived on time/left prior to adjournment

Janelle Wilhite – arrived on time/left at adjournment

Wanda McKay – arrived on time/left at adjournment

Tamseel Syed – arrived 45 minutes late/left at adjournment

Suzette Arnold – not in attendance

Karen Shabazz – not in attendance

Wanda Brooks-Long – Ex-Officio – arrived on time/left at adjournment

Approve the Agenda

Motion to approve the agenda

HOS Report

Melba Smith, Interim Principal, presented the following:

School Readiness Plan and Update –

Registration – 100%

Textbook/Curriculum – 90%

Building Cleanliness – 85%

Teacher Supplies – 95%

First Day Call in Procedures – 100%

Balancing Staff – 88%

Vacancies – There are currently 7 staff vacancies (Operational Building Assistant, PEC paraprofessional, PEC Teacher, EIP Teacher, 4 th Grade Teacher, 7th Grade Math Teacher, Nurse)

July Human Capital Management Report –

Report included total staff - 58

# resignations - 5

# promotions - 4

# retirements - 0

# non-renewals - 1

# open positions – 3 (correction made: 7 open positions)

Pre-planning with new and current teachers and staff will take place Monday, July 25, 2022 through Friday, July 29, 2022. Teachers will report to work at 7: 30 a.m. Ms. Smith reviewed the 3 categories of pre-planning (Professional Learning, Instructional Learning Strategies, Mandatory Required Training). An overview of the schedule was presented. Also, the components of the model classroom were discussed and pictures were shared.

Student enrollment-There are currently 628 students enrolled with 113 students on the waitlist. Ms. Reid, School Registrar/Parent and Community Liaison, explained that although we are currently over 585, there will be withdrawals prior to the end of the 10-day count. She is confident that we will still have at least 585 enrolled for the 2022-23 school year.

Finance Committee

The Finance Committee met last Tuesday

Quite a few board actions were approved by the Committee to move forward on the Consent Agenda and/or agenda for discussion by the full board and will be presented later in the meeting.

Candy Yu, Interim Chief Financial Officer, provided an overview of the June Financials

Brief discussion about the Credit Card policy revisions.

Executive Session

Executive session to discuss personnel matters

Items for Approval by Consent Agenda

The items that approved to be placed on the consent agenda:

 Audit Firm – Annual Fiscal Audit – Marshall Jones

 Charter Renewal Consultant – Elisa Falco – Coaching and Counseling

 Accounting Services – Avalon Accounting – CFO/Accounting

 Audit Preparation – Avalon Accounting

 Cafeteria Tables

 Janitorial Services – Service Management

 Food Services – Simply Elegant

 Governor’s Stipend HB910 - Payroll correction

 18-week Assessment

 Academic calendar with the addition of the Juneteenth holiday

 12-month staff calendar with the addition of the Juneteenth holiday

 Food Server – S. Favors

 PEC Paraprofessional – L. Mitchell

 PEC Paraprofessional – M. Grissom

 PEC Paraprofessional – G. Lopez

 School Information Services/Data Specialist – C. Woods

 Spanish Teacher – D. jones

 Math Teacher – M. Cox

 School Office Manager – K. Hunter

 Third Grade Teacher - Y. Truluv

 I. Owensby, Part-time, EIP Teacher

 Gifted Teacher - K. Sims

 Spanish Curriculum – Rosetta Stone

 New Hires and Replacements Summary

 School Attorney - Robert Fortson – Legal Engagement (with change of recipient on letterhead to Suzette Arnold, Board Chair). This item was discussed in Finance but not approved for consent agenda there. Request by board to have Interim CFO compare fiscal year 2021-22 Legal expenses with 2022-23 budget for Legal Services.

 Lawn Maintenance Contract – DLE - need to be changed to read 1 year contract instead of 10-month contract.

Items for Discussion Agenda on July 26th, 2022

Item for Discussion/Vote Agenda:

 McGuire-Woods (Charter 7 only) - $79,000 budget change proposal. Board requested Budget change proposal, spreadsheet with approved current budget and the change to the 2022-23 budget. Need board action form to increase the budget. Need separate board action form to pay the invoice.

 New Position – Grants and Data Specialist – $52,000. Provide supporting documentation including budget amendment.

 Chief Financial Officer – Tabled until August - candidate interviews with the board member participation scheduled.

 Central Office Lease – Tabled until August. Must be discussed and approved at Governance Committee.

Development Committee

No discussion

Governance Committee

No discussion

Any Other Business

New Uniform – Ms. McKay stated that DeKalb Preparatory Academy failed to provide timely notification of the new uniform. Her concerns, as the Parent Representative on the Board are the cost, availability of the additional color (grey) and the means in which communication was provided to parents and community stakeholders. Dr. Brooks-Long explained the difference between the Summer uniform and Fall uniform and notified the board that parents will have until September to secure the new (Fall) uniform. Further communication will be provided to parents and stakeholders via email and the website.

Student/Family Handbook and Employee Handbook – must provide Board Action Forms for approval, even if there are no significant changes.

Official Methods of Communication are the website, text, email. Official communications to parents should be on DPA letterhead.

Adjourn

The Meeting was Adjourned

The meeting adjourned at approximately 1:39 am