Motion to approve the agenda with the addition of an Executive Session
By: Wanda McKay Seconded by: Janelle Wilhite
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Regular Meeting - Saturday June 25th, 2022 @9:30 AM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Suzette Arnold | present chair | On Time | 60 Minutes Early |
| Roberta Walker | not present vice-chair | ||
| Tamseel Syed | present member | On Time | At Adjournment |
| Janelle Wilhite | present Treasurer | On Time | At Adjournment |
| Karen Shabazz | not present secretary | ||
| Dr. Wanda Brooks-Long | present ex-officio | On Time | At Adjournment |
| Wanda McKay | present member | On Time | At Adjournment |
Welcome and Call to Order
The meeting will be called to the order at 9:57 a.m.
Approval of the Agenda
Approval of Minutes from May 21, 2022
Motion to approve the minutes from the May Governing Board Work Session
By: Janelle Wilhite Seconded by: Wanda McKay
There was no notable discussion on the motion.
Executive Session
No Executive Session today. There will be an Executive Session at the beginning of the Governing Board Meeting on Tuesday, June 28, 2022.
Other Business
The board retreat originally scheduled for today had to be postponed. The suggested new date is August 20, 2022. Dr. Brooks-Long will query the entire board for the best date to re-schedule and follow-up with the committee.
Adjournment
Motion to adjourn at 11:29 a.m.
By: Wanda McKay Seconded by: Janelle Wilhite
There was no notable discussion on the motion.
Head of School Report
Georgia Milestones Assessment System testing
- 100% participation rate - 100% of students were administered the test and 100% of those students requiring a retest were tested
- Review of Spring 2022 preliminary GMAS test results
- Review of Summer 2022 (retest) preliminary GMAS test results
- Review of Summer Enrichment and Remediation program (Discussed enrollment, course offerings, attendance, pre- and post- test assessments)
18-week report
- Request for comments/recommendations.
- Will be presented for discussion at the June Governing Board meeting
Summative Assessment Status Report
- TKES report recently received from DCSD
- Discussion regarding the use of report and uses of data
End of Year Attendance Rates (Student attendance report)
- 2019 - 2020 96.82 %
- 2020 - 2021 93.17 %
- 2021 - 2022 92.09 %
The goal for 2022-23 is >95%
End of Year Student Rollover
As of June 25, 2022, there are 616 students enrolled for the 2022-2023 school year.
Kindergarten - 58
1st Grade - 71
2nd Grade - 67
3rd Grade - 71
4th Grade - 78
5th Grade - 64
6th Grade - 84
7th Grade - 61
8th Grade - 62
Due to family transitions during Summer, some students may withdraw or transfer to other schools/school districts. However, DeKalb Preparatory Academy is projected to have over the 585 enrollment goal.
Human Capital Report
2020-2021 69 employees
2021-2022 66 employees
As of June 25, 2022, there are 15 staff vacancies.
Facilities Report
Reviewed Successful School Opening Report
Discussed the status of activities and projects required for a successful school opening
Discussed Progress of requested Facilities Assessment Plan - the plan will be presented at the August Governing Board meeting
Finance
Review of monthly financials
Discussed financial efficiencies and inefficiencies
Pre-audit review has begun
Grants
- 100% submission of grants to DeKalb County School District totaling $808,000.
ESSR Grants submissions - $734,000
Facilities Grant submissions - $ 50,000
Title I submissions $ 24,000
- Submissions have been accepted. Awaiting final review and approval by the DeKalb County School District's Grants Department
Board Action for review and approval at the June Board Meeting
Consent Agenda Items:
End of Year Attendance
End of Year Student Rollover
Facilities Report
Discussion Agenda Items:
Finance Report
Academic Report
Human Capital Report
Board Action Forms that were previously vetted in committee
Motion to add the items End of Year Attendance, End of Year Student Rollover, Facilities Report to consent agenda for the June 28, 2022 Governing Board Meeting
By: Janelle Wilhite Seconded by: Wanda McKay
There was no notable discussion on the motion.