Adjournment

The Meeting was Adjourned

The meeting adjourned at approximately 12:52 pm

Items for Consent Agenda

Discussion regarding purchase of chairs for students. Since item is an emergent need it will go to the full board for discussion. 

Any Other Business

Meal vendor discussion – will send out for bid. Must provide evaluation prior to recommending a change. Discussion regarding the evaluation and vendor change process. 

No additional discussion for public session.

Committee Reports

Head of School Report – Dr. Wanda Brooks-Long

Community Engagement Report- Mattie Reid-Bridge Project/Community meeting – February 2, 2022 (- with representatives from Georgia Department of Transportation, Dekalb County Commissioner-Lorraine Cochran-Johnson, parents, teachers, and community stakeholders.) Chat and Chew with the CAO/Head of School – February 14, 2022-provided mini cupcakes to students and parents. Report will be available in dropbox.

Enrollment briefing

Health and Wellness Report - Angela Rodgers – Discussed number of positive cases; compliance with notification to appropriate parents, stakeholders and regulatory agencies; mitigation strategies. Report will be available in dropbox

Instructional Highlights-Carla Pettis and Mimi Robinson – Decreased number of Level 1 students and movement at the distinguished level. Student attendance rate is 91.78. Attendance and Discipline plans briefly discussed. Data will be available in dropbox.

Board Discussion/Expectiations/Requirements/Action:

           S. Arnold: Send presentations to the board prior to the work session to give time for board members to review data in detail and prepare questions.

           J. Wilhite: MAP Data – create slide with charts to compare Fall vs Winter scores. Attendance and Discipline data- create slides with charts to compare Fall vs Winter scores.

Tamseel Syed: Recommendation to also compare to DCSD and SBOE scores. Reiterated Board Structure and that board to be presented with data beforehand. Commended M. Robinson on data presentation. Asked for drill down in data regarding ELA proficiency decline as grade levels increase. M. Robinson shared mitigation strategy: engage middle schoolers in more reading. Shared plan to communicate drill down data with teachers. Will increase use of Accelerated Reader and other programs to encourage reading across the curriculum. Focus on reading and writing in Middle School to be increased.

Suzette Arnold: Discussion regarding Promotions and TKES/LKES. Dr. Brooks-Long to submit high leverage overview of grows and glows for non-instructional staff members; Non-teacher evaluation information should go to Academics Committee and Governance Committee Chairs; Talent Management Needs Assessment/Gap Analysis to be provided next month.

Finance Committee Report: Finance Committee did not meet this month. There is no report.

Questions for Finance Committee: What is the status of the Facilities plan? No information. Is there a Financial Policy Update? Draft of the Credit Card Policy was received. ACTION: Please include it on the Finance Committee Agenda for review and discussion.

           Governance Committee Report: Health Policy Templates provided to committee members for review and comment. Draft is currently out. Contracts for newly created positions will be brought after final review by the attorney. Dr. Brooks-Long will provide assessments in March/April. Board Calendar-Wanda McKay will be provided more information and will work with Angela Rodgers to get compliance checklist. Board calendar is important for Accountability Report, Enrollment Dates, 18-week report, Charter Renewal, any other things that the board wants to see should be added.  Board Sponsored Awards – The original approved Staff Recognition Awards Program information will be provided to Dr. Brooks-Long. Board Recruiting Efforts – Janelle Wilhite provided a job description that was posted on Indeed. ACTION: Make sure to pay fees for LinkedIn and provide job description for Board Membership.

           Academic Committee Report – 18-week Assessment was not submitted to the board before it went to DeKalb County School District. Reminder not to send reports to DCSD without sending to the Governing Board first. School Building Lease – was given as a separate document. Dr. Brooks-Long does not have the most current lease. ACTION: Suzette Arnold to provide the lease to Dr. Brooks-Long. We currently do not have an approved Strategic Plan 2021-22. Dr. Brooks-Long would like to use draft provided by Heather Robinson as a template and establish a baseline for the 2022-25 Strategic Plan Template. Academic Committee to meet with Susan Wright as discussions are held about the Strategic Plan and instructional needs ensure that needs are included in the draft budget that has to be presented to the Finance Committee.

           Development Committee – Mr. Syed resigned as the Interim Development Committee Chairperson. Mrs. Arnold will oversee the Development Committee moving forward. The Development Dashboard was presented. Per Mr. Syed, the goals presented are goals for Development staff not the committee. Discussion around AVC partnerships. Dr. Brooks-Long has reached out to 2 AVC High Schools to discuss getting AVC credit for rising 9^th graders. The 18-week report mentioned AVC, PBL and specific outcomes and mapping with CTAE standards. Mrs. Arnold reiterated the need to seek out PBL/AVC partnerships and not just agriculture-based partnerships. Mrs. Arnold stressed the need for the school to revisit the PBS Reporting Lab partnership/project. Discussion ensued regarding the status of grants and future grants. Discussion regarding the status of the golf event: meeting with the vendor to plan the event will take place next Tuesday. 

Approval of Agenda at 9:38 a.m.

The committee approves the agenda items.

Welcome and Call to Order

Meeting was called to order by Board Chair at 9:36 a.m.

Board Quorum was ascertained at 9:37 a.m.. Board members present were: Suzette Arnold, Roberta Walker, Janelle Wilhite, Tamseel Syed, Wanda McKay. Staff members present were: Dr. Wanda Brooks-Long, Susan Wright, Carla Pettis, Mimi Robinson, Mattie Reid, Angela Rodgers, Tanya Watkins and Marian Simpson