DeKalb Preparatory Academy

Governing Board

Regular Meeting - Tuesday October 26th, 2021 @6:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Wanda McKay present member On Time At Adjournment
Suzette Arnold present chair On Time At Adjournment
Roberta Walker present vice-chair On Time At Adjournment
Marcus Vassell not present member
Tamseel Syed present member On Time At Adjournment
Janelle Wilhite present Treasurer 5 Minutes Late At Adjournment
Karen Shabazz not present secretary

Welcome and Call to Order

The meeting was called to order by Suzette Arnold at 6:36 pm.

The quorum for the meeting was established through roll call.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.



Approve the agenda as submitted

By: Tamseel Syed Seconded by: Roberta Walker

There was no notable discussion on the motion.

Report from Governing Board

The Governing Board met on Tuesday September 28th, 2021 @6:30 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Wanda McKay, Suzette Arnold, Roberta Walker, Tamseel Syed, Janelle Wilhite, Karen Shabazz Not Present: Marcus Vassell The members considered the following items: 1. Welcome and Call to Order 2. Ascertain a Quorum 3. Approval of Agenda 4. School Leadership Report 5. Public Comment 6. Any Other Business 7. Adjournment The committee considered 7 motions, of which 6 passed, and 0 failed: 1. Approve the agenda as submitted (proposed) 2. motion to approve agenda (passed) 3. Motion to accept school leadership's recommendation to offer virtual learning for families from the period of Oct. 6 through Dec. 17 with a board action item for this request to be forthcoming. (passed) 4. Motion to accept the audit report for fiscal year 2020-21 as presented by our auditor. (passed) 5. motion to accept the August financial report as presented with the understanding that the information is audited. (passed) 6. Motion to accept the following employees for hire at DPA for special edu teacher $50,430, 4th grade 52,431, Middle school PE teacher $40,640, 4th grade teacher $54,277.03, counselor $50,430, seventh grade math teacher $60,340.39, paraprofessional $32,400, seventh grade science teacher $46,500, third grade teacher $52,396.80, eighth grade ELA teacher $50,430. (passed) 7. motion to adjourn at 8:20pm (passed) The meeting adjourned at 8:21PM

The minutes were approved as presented.

By: Tamseel Syed Seconded by: Roberta Walker

There was no notable discussion on the motion.

Consent Agenda

Approval:

AED Machines to ensure safety compliance


Approved purchase of AED machines in amount of 5,415.67.

By: Tamseel Syed Seconded by: Roberta Walker

There was no notable discussion on the motion.

School Leader Report

The school leader reports on the status of the school.

HOS School Report

Academic - Data dashboard has been shared with the board with the up-to-date MAP assessments, student enrollment data and school demographics.

$7,000 was raised in the Mr. and Ms. DPA contest. The funds are for the PBIS program, Principal's account, student and faculty incentives.

EOTM program has begun. September EOTM and October EOTM have been presented with gift cards and apple plaques. Thank you to the Sterlings of Keller Realty and BJandJ HVAC Services for their support of the employee incentive programs.

Finance - report presented by Ms. Wright.

Development - presented by Ms. Watkins

Accepted the academic report as presented.

By: Tamseel Syed Seconded by: Roberta Walker

2 candidates for employment will be discussed in executive session.

Approve the hiring of Jaysen Berkley as 6th grade math teacher. Salary is $40,600.

By: Roberta Walker Seconded by: Wanda McKay

There was no notable discussion on the motion.

Approve the hiring of Mimi Robinson as assistant principal. Salary will not exceed $80,000.

By: Roberta Walker Seconded by: Wanda McKay

There was no notable discussion on the motion.

Motion to include the Governance committee report in the agenda.

By: Tamseel Syed Seconded by: Janelle Wilhite

Strategic Plan- the work is continuing.  A calendar is being devised for each committee chair to enter their committee's information.  The committee is continuing the recruitment of new board members.

Motion to accept financial report as present. Audit pending

By: Tamseel Syed Seconded by: Roberta Walker

There was no notable discussion on the motion.

Motion to accept Development report as presented.

By: Roberta Walker Seconded by: Tamseel Syed

There was no notable discussion on the motion.

Public Comment

There were no public comments.

Executive Session

Executive session began at 7:50 p.m.- 8:44 p.m.

Motion to adjourn to executive session to discuss real estate and personnel matters.

By: Roberta Walker Seconded by: Wanda McKay

There was no notable discussion on the motion.

Motion to end executive session and return to regular meeting.

By: Tamseel Syed Seconded by: Roberta Walker

There was no notable discussion on the motion.

Any Other Business

School Health Policy - Governance committee has been assign this task.

Performance Evaluation (Non-Teaching staff) - the board is requesting that all non-teaching staff should receive performance appraisals. This should include everyone who is not assessed using TKES or LKES. The evaluations will cover January 2021 through October 2021. November 19th was set for the due date on this task.

Lease on office space property will end November 9, 2021. Ms. Robinson will ask for a 60 day extension which will allow the board time for consideration.

Adjournment

Meeting adjourned at 8:55 p.m.

The Meeting was Adjourned

The meeting adjourned at approximately 8:55 p.m.

Adjourn the meeting

By: Wanda McKay Seconded by: Roberta Walker

There was no notable discussion on the motion.