Motion to adjourn
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Board Work Session Meeting - Saturday September 25th, 2021 @9:00 AM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Wanda McKay | present member | On Time | At Adjournment |
| Suzette Arnold | present chair | On Time | At Adjournment |
| Roberta Walker | present vice-chair | On Time | At Adjournment |
| Marcus Vassell | not present member | ||
| Tamseel Syed | present member | On Time | At Adjournment |
| Janelle Wilhite | present Treasurer | On Time | At Adjournment |
| Karen Shabazz | present secretary | On Time | At Adjournment |
Approval of Agenda
The committee approves the agenda items.
HOS/Leadership Report
HOS:
Search for assistant principal underway. Next steps- writing sample, discussion with Ms. Robinson
Charter Renewal follow up questions submitted to Dekalb Co.
Virtual option will continue for families who've requested it. Virtual option will continue from October to December. Currently 40% of student body is attending school virtually.
MAP assessment will be completed within the next 1-2 weeks.
Milestones results will be shared with the Board at the October meeting
Personnel- 8th grade math teacher out on medical leave for 8 weeks. The school is in the process of seeking a temporary math teacher.
Contingency budgets resubmitted to Dekalb Schools prior to deadline.
Leadership Meetings- For the month of October, Ms. Robinson will have weekly meetings with personnel who directly report to her. Beginning in November, the meetings will be bi-weekly
Finance
Data to be shared at board meeting
Auditor will attend meeting and share overview of findings
Academic
Eight new hires to receive final approval at 9/28/21 board meeting
Development
Development personnel working on a health guide to support various health-related grants
Governance
The committee will work on a health policy as it relates to COVID-19 and any future health-related occurrences that would adversely impact school functioning
The Meeting was Adjourned
The meeting adjourned at approximately 2:46 pm
Welcome and Call to Order
The work session meeting will be called to the order at 9:05am
Any Other Business
Annual Board Retreat (work session completed, board transitioned to retreat):
Academic Committee Goals:
- support the stabilization of the staff by setting clear expectations, promoting retention through recognition, supporting professional learning
- partner with school leadership to reach academic goals
- support leadership in presenting academic dashboard and verify the info. is being used to support teaching and learning
Academic committee will have a discussion about TRS retirement system for teachers. A policy needs to exist on whether PTO will roll over and count toward retirement. Ms. Wright and possibly a consultant will be asked to determine the cost to DPA if the school were to allow teachers to roll over unused personal time from year to year.
Development Committee Goals:
To procure $150,000
create a check for understanding for DPA scholars on PBL and AVC, determine mastery of content- use data to see if programs {i.e. the school garden} are enhancing learning
one program added every two years as needed for the development committee to manage
Finance Committee Goals:
Review and recommend investment instruments of the contingency fund to increase ROI.
Annual budget- strategic allocation of funds based on the strategic plan, in particular focus on the financial cost over a five-year period to build a teacher retention plan.
Develop a facility plan and have a strategy for upgrades and other repairs
Governance Committee Goals:
succession planning- on-boarding
board members- recruit two new members during the upcoming charter period
documentation- review policies and procedures by reviewing one policy every four months.
Quick reference- a central location for all central school documents for board and school leadership to both access
Dashboards- improve the format of all dashboards
Annual review of calendar, by-laws, board documents
Health Policy- create a plan to determine a policy on COVID19 as well as future health-related occurrences.
Next step- each committee will establish dates for its goals. The dates for each goal will be shared with the board chair by October 11. Plans/policies from these meetings will be used to guide the strategic plan.
The strategic plan is to be completed by January.
HOS Search:
job posting is listed on the school's website.
Mr. Green has provided five potential candidate resumes to the board
Board Assessment:
reflect on areas of strength and opportunities for growth. Each committee will review the areas of growth from the board ratings document and self reflection survey. Upon review, action items will be incorporated into each committee's goals in order to enhance board performance.