DeKalb Preparatory Academy

Governing Board

Regular Meeting - Tuesday August 28th, 2018 @6:30 PM

Meeting Agenda

Welcome and Call to Order 1 minutes

The meeting will be called to the order

Meeting Protocol 1 minutes

Approval of Minutes from Jul 24, 2018 5 minutes


  1. Approve the minutes as submitted

Approval of Agenda 1 minutes

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.


  1. Approve the agenda as submitted

Head of School Report 30 minutes

The school leader reports on the status of the school.

AVC Presentation 20 minutes

Report from Finance Committee 15 minutes

The Finance Committee met on Tuesday August 21st, 2018 @6:30 PM for what was scheduled to be a 1 hours and 28 minutes long meeting. Present: Janelle Wilhite, Susan Wright, Brian Woods, Chris Estes
Not Present: Suzette Arnold, Monica Brown

The members considered the following items:
1. Welcome and Call to Order
2. Approve Minutes
3. Review Draft Budget
4. Review Contingency Budget
5. Policy Review.
6. Review June & July Financial Statements
7. Status of IT/Web Services Contract
8. Approval of Agenda
9. Adjourn

The committee considered 10 motions, of which 10 passed, and 0 failed:
1. The meeting was called to order at 7:23 p.m. (passed)
2. Motion to approve minutes as written with the approval of the lawn care to the agenda. (passed)
3. Motion to approve Fleming Lawn Care Service. (passed)
4. Motion to approve the FY'19 budget in the amount of $5,953,279 to include all of the items presented in the Budget Change Proposals. (passed)
5. Table for the September Finance Committee Meeting. (passed)
6. Recommendation to review the approved Leave Policy and work with Governance to improve policies for the 2019-2020 school year. (passed)
7. Motion to accept the non-audited​ financial statements for June with the caveat for the adjustment to Title 1. Motion to approve non-audited financials for July'19. (passed)
8. Table the IT contract approval. Motion to approve Education Network Webpage Contract up to $4,500. (passed)
9. Approve the agenda as submitted with an addition to the ​Lawn Care contract. (passed)
10. Motion to adjourn. (passed)

The meeting adjourned at 8:30PM

Report from Academic Committee 15 minutes

The Academic Committee met on Wednesday July 18th, 2018 @1:00 PM for what was scheduled to be a 1 hours and 23 minutes long meeting. Present: Chris Estes, Roberta Walker, Selina Dukes-Walton, Carla Pettis
Not Present: Monica Brown, Veronica Grant, Melba Smith

The members considered the following items:
1. Call to Order
2. Academic Partners for 2018- 2019
3. Academic Goals for 2018-2019
4. Professional Development Calendar 2018-2018
5. D3 Grant - next steps
6. Other Academic Concerns
7. Next Meeting Date and Time
8. Adjournment

The committee considered 1 motions, of which 1 passed, and 0 failed:
1. Move to adjourn the meeting at 2:50 p.m. (passed)

The meeting adjourned at 4:37PM

Public Comment 15 minutes

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Other Business 15 minutes

Adjourn 1 minutes