DeKalb Preparatory Academy

Governing Board

Regular Meeting - Tuesday June 26th, 2018 @6:30 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Janelle Wilhite present On Time At Adjournment
Harry Stern present On Time At Adjournment
Brian Woods not present
Chris Estes present On Time At Adjournment
Wanda McKay present On Time At Adjournment
Matthew Goodison-Orr present On Time At Adjournment
Roberta Walker not present
Suzette Arnold not present

Welcome and Call to Order

The meeting will be called to the order, beginning with the pledge of allegiance.

Approval of Agenda

So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.

Approve the agenda as submitted

There was no notable discussion on the motion.

Motion to approve.

By: Matthew Goodison-Orr Seconded by: Wanda McKay

There was no notable discussion on the motion.

Approval of Minutes from May 22, 2018

Approve the minutes as submitted

There was no notable discussion on the motion.

Motion to accept minutes as presented.

By: Matthew Goodison-Orr Seconded by: Janelle Wilhite

There was no notable discussion on the motion.

Head of School Report

The school leader reports on the status of the school.

Motion to approve the Head of School Report.

By: Matthew Goodison-Orr Seconded by: Suzette Arnold

Showed milestone data and how many students need remedial services.  Discussion on class sizes.  Will be applying for Facilities Grant for school safety ($100K) due 7/13.  Placed in top 10% of all applicants for D3 grant.

Questions:  1) Request a revised format for scores--will get at July meeting 2) How do we know how the information received at the training will be implemented? 3) Ensure there is proper tracking for grant.  4) Have Academic Committee look at how students were chosen & present what strategies will be implemented next year based on milestone scores.  5) How many students get moved to next grade? 6) Asked for demographics on teachers (% on Highly qualified, TKEs scores, by grade level), MAP scores.  Mr. Estes indicated that we need to hire 6 teachers.  7) Need to see MAP scores compared to District & State. 8) Provide data on summer program. 9) Look at compensation strategies.

Report from Academic Committee

The Academic Committee met on Wednesday May 16th, 2018 @1:00 PM for what was scheduled to be a 1 hours and 33 minutes long meeting. Present: Monica Brown, Roberta Walker, Selina Dukes-Walton, Veronica Grant, Melba Smith, Carla Pettis Not Present: Chris Estes The members considered the following items: 1. Call to Order 2. Student Attendance 3. Re-Authorization Updates 4. 2018-2019 Support for Academic Programs 5. Plan for Summer Training of School Leadership Team 6. Academic Concerns 7. Items Needing Board Action 8. Next Meeting Date and Time 9. Adjournment Talked about needing additional support with co-teaching, AVC needs, space needs and cross content. The committee considered 0 motions, of which 0 passed, and 0 failed: The meeting adjourned at 2:15PM

Motion to approve the Academic Committee report.

By: Suzette Arnold Seconded by: Matthew Goodison-Orr

Also, discussion on space needs and using the church next door.   School needs to develop a proposal with the church.

Report from Governance Committee

The Governance Committee met on Friday May 18th, 2018 @9:30 PM for what was scheduled to be a 0 hours and 48 minutes long meeting. Present: Janelle Wilhite, Suzette Arnold, Brian Woods, Roberta Walker Not Present: none The members considered the following items: 1. Call to Order 2. Board Members Confidentiality and Conflict of Interest Statements 3. Board Summer Retreat 2018 4. Other Governance Committee Business 5. Next Meeting Date and Time 6. Adjournment The committee considered 0 motions, of which 0 passed, and 0 failed: The meeting adjourned at 11:00 a.m.

Motion to approve Governance Committee report.

By: Matthew Goodison-Orr Seconded by: Janelle Wilhite

There was no notable discussion on the motion.

Budget Hearing

Mr. Estes provided a budget presentation with highlights.

Budget Hearing

Motion to approve $5.1 million as a preliminary budget until the board reviews additional information recently presented by the school.

By: Matthew Goodison-Orr Seconded by: Harry Stern

There was no notable discussion on the motion.

Public Comment

Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.

Insurance

The CFO presented the insurance to be approved. There was discussion on the rate.

Motion to approve the Insurance in full without the finance charge.

By: Matthew Goodison-Orr Seconded by: Suzette Arnold

There was no notable discussion on the motion.

The Meeting was Adjourned

The meeting adjourned at approximately 9:19 pm

Motion to adjourn

By: Harry Stern Seconded by: Matthew Goodison-Orr

There was no notable discussion on the motion.