Motion by Ms. Walker to purchase Superkids consummable materials for K-2 students for $6,677.61. Second by Mr. Vassell
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Regular Meeting - Monday July 27th, 2020 @5:30 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Janelle Wilhite | not present member | ||
| Chris Estes | not present ex-officio | ||
| Wanda McKay | not present member | ||
| Suzette Arnold | not present chair | ||
| Tamara Gammon | not present Treasurer | ||
| Roberta Walker | not present vice-chair | ||
| Karen Shabazz | not present member | ||
| Marcus Vassell | not present member | ||
| Tamseel Syed | not present member |
Approval of Agenda
The committee approves the agenda items.
Welcome and Call to Order
The meeting called to the order at 5:30pm
**Meeting stopped at 5:51pm due to interruption from hackers. Meeting started again at 6:04pm.**
Head of School Report
The school leader reports on the status of the school.
Data shared on current instructional and non-instructional staff totals.
GoGuardian Digital Monitoring System discussed as a possible aid for teachers to monitor student activity during virtual instruction.
In August, HOS will share data from parent survey as it pertains to virtual/hybrid/in-person learning.
HOS will consider impact to school finances should enrollment drops.
A Communications Checklist will be provided to the board to document how DPA will communicate with parents.
Report from Finance Committee
GA Fund1 account not yet established. It is pending verification of protection of DPA assets.
Professional Services was $11,265 over budgeted amount. Maintenance services were over by $28,351. Ms. Wright will review data and advise reasons for increase in spending.
Finance Report accepted by Mr. Vassell as presented.
Report from Academic Committee
The Academic Committee met on Wednesday June 17th, 2020 @1:00 PM for what was scheduled to be a 0 hours and 58 minutes long meeting. Present: Chris Estes, Roberta Walker, Veronica Grant, Melba Smith, Carla Pettis, Lakeisha Strickland, Karen Shabazz Not Present: none The members considered the following items: 1. Welcome and Call to Order 2. Academic needs for 20-21 3. Reflection of Summer Session 4. Results of Technology Program Comparisons 5. Data Dashboard 6. Next Meeting Date and Time 7. Adjournment The committee considered 0 motions, of which 0 passed, and 0 failed: The meeting adjourned at 2:03PM
Academic Committee Report, presented to the board
Consummables are recommended for purchase for K-2 and Galopade is recommended for digital Social Studies resource.
Hot Spots for virtual learning- parents will be given a list of available free hot spots based on their address.
Motion by Ms. Walker to purchase Galopade a digitial social studies resource for grades K-8 for $9,137.05. Second by Mr. Vassell
Ms. Wilhite abstained from voting on the motion as she was not privy to the discussion leading to the motion due to technical difficulties during this portion of the virtual meeting.
Motion by Ms. Walker to approve the purchase of software for no more than $10,000 to enable DPA's IT personnel to upload DPA curriculum to the cloud. Second by Mr. Vassell
There was no notable discussion on the motion.
Motion by Ms. Walker to Amend the Motion for software purchase to the cost of $10,566. Second by Mr. Vassell
There was no notable discussion on the motion.
Report from Development
The Development met on Friday June 19th, 2020 @10:00 AM for what was scheduled to be a 1 hours and 0 minutes long meeting. Present: Tanya Watkins, Wanda McKay, Marcus Vassell, Tamseel Syed,l CHristopher Estes Not Present: none The members considered the following items: 1. Director of Resource Development Report 2. Welcome and Attendance 3. Questions and Next Steps The committee considered 0 motions, of which 0 passed, and 0 failed: The meeting adjourned at 10:55 AM
Development Committee Report,presented to the Board
A review of the Development committee dashboard report
Due to DPA beginning the 2020-21 school year virtually, so of the planned fundraising campaign events will be modified/rescheduled.
Board members are asked to complete their Development committee participation card indicating ways in which the members can support the campaign efforts.
Some grant calendars of changed. Many nonprofits/giving entities are now focused on COVID19-related giving. Ms. Watkins will write grants for the following entities as such time that they become available:
Sony corporation
Samsung corporation
American Library Association
Williams Family Foundation
Development committee reported accepted by Ms Walker as presented.
Other Business
No other business identified
Public Comment
Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.
No Comments Shared by the Public
Motion by Ms. Walker to move to executive session at 8:01pm
There was no notable discussion on the motion.
Executive Session
Mr. Estes to ask Ms. Robinson to provide one contract for her services for professional development training on virtual instruction/learning and a school 360 assessment.
Mr. Estes to have IT personnel to check IP address of the hackers and file a police report should this information be determined.
Dr. Hollis will accept the job offer for the assistant principal position for the salary offered by the Board.
Theresa Wright has now earned certification as a special education teacher and will have a salary adjustment to reflect a status change from non-certified to certified instructor.
Janitorial contract has been issued with a cap not to exceed $80,000. Contract will be paid based on service performed.
Motion to move out of executive session at 8:28pm and return to regular session.
There was no notable discussion on the motion.
Motion by Ms. Walker to approve contract of Cross & Dot for $6,500 for virtual training.
motion made in regular session after discussion during executive session.
Adjournment
Mr. Estes motions to adjourn meeting at 8:30pm. Second by Ms.Walker
There was no notable discussion on the motion.
The Meeting was Adjourned
The meeting adjourned at approximately 8:30 pm
Motion to adjourn
By: Chris Estes Seconded by: Roberta Walker
There was no notable discussion on the motion.