Motion to end the school year on May 15, 2020
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Special Called Meeting - Thursday May 7th, 2020 @5:00 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Mrs. Janelle Wilhite | not present member | ||
| Chris Estes | not present ex-officio | ||
| Mrs. Wanda McKay | not present member | ||
| Ms. Suzette Arnold | not present chair | ||
| Tamara Gammon | not present Treasurer | ||
| Mrs. Roberta Walker | not present vice-chair | ||
| Karen Shabazz | not present member | ||
| Marcus Vassell | not present member | ||
| Tamseel Syed | not present member |
Welcome and Call to Order
The meeting will be called to the order at 5:12pm
Head of School Report
The school leader reports on the status of the school.
Parent survey results shared concerning technology use at home and an assessment of how students are doing with the work.
Survey Take Aways-
1:1 ratio of technology to student is needed for virtual learning
a better practice would be to utilize one platform for virtual instruction
additional professional development on virtual learning is needed
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
Approve the agenda as submitted- made by Mrs. McKay, second by Mrs. Wilhite
There was no notable discussion on the motion.
Approval of 2020-2021 School Year Calendar
Calendar presented for review and approval
motion to approve calendar as presented made by Ms. Walker, second by Mr. Syed
There was no notable discussion on the motion.
Committee Reports
Academic Committee-
An concern is how the need for additional strategies for high attendance at the end of the school year.
Mr. Estes will bring to next month's board meeting a plan for achieving high attendance at the end of the 2020-21 school year.
School leadership would like to purchase computers for summer school and the upcoming school year.
Virtual Summer School-
-two teachers per grade level for 1st-8th grades
-a three-week program, June 1-19
-program will consist of 3 hrs/ 3 days per week with Thursdays being a planning day and a day to conference with parents
-two coaches will lead the program
-the program will primarily consist of synchronous learning
Data Collection for Summer School-
a pre- and post- test will be given to students along with weekly assessments. Data will be collected using a spreadsheet and it will be shared with the Board.
Data collected from summer school will go into the 18-week report.
Strategies to Address Declining Virtual School Attendance-
-twice weekly calls to families not consistently participating
-Ms. Pettis will send messages via social media to students to encourage participation and an effort to keep up grades
Finance Committee- no info. to share at this time
Development Committee- no info. to share at this time
Governance Committee- no info. to share at this time
motion to approve the purchase of Microsoft computers for utilization the remainder of this school year and next year in an amount not to exceed $74,247.50.
There was no notable discussion on the motion.
Motion by Ms. Walker to approve a summer school budget for June 1-19 for teacher and coaches salary not to exceed $25,200 provided a majority of instructional time utilizes synchronous learning for three days with a fourth day of planning and parent conferences. Motion second by Mr. Syeed.
There was no notable discussion on the motion.
Motion by Mr. Syed to move to executive session at 6:38pm. Second by Ms. Wilhite
Board to discuss human resources related issues.
Motion to end executive session at 7:16 pm and return to regular session, made my McKay, second by Walker
There was no notable discussion on the motion.
Public Comment
Our Public Comment period is for members of the public to address the board. Each member of the public may sign up to comment at the meeting, and will be allotted two minutes. The board will listen, but may not directly respond to any comments. Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the board via email, or speak to the board chair privately.
THERE WERE NO PUBLIC COMMENTS OFFERED.
Adjournment
The Meeting was Adjourned
The meeting adjourned at approximately 7:16 pm
Motion to adjourn
There was no notable discussion on the motion.