Approve the agenda as submitted, Mr Vassell and second by Ms. Wilhite.
There was no notable discussion on the motion.
DeKalb Preparatory Academy
Governing Board
Regular Meeting - Tuesday May 26th, 2020 @6:30 PM
Meeting Minutes
Attendance Summary
| Name | Status | Arrival Time | Departure Time |
|---|---|---|---|
| Janelle Wilhite | present member | On Time | At Adjournment |
| Chris Estes | present ex-officio | On Time | At Adjournment |
| Wanda McKay | present member | On Time | At Adjournment |
| Suzette Arnold | present chair | On Time | At Adjournment |
| Tamara Gammon | not present Treasurer | ||
| Roberta Walker | present vice-chair | On Time | At Adjournment |
| Karen Shabazz | present member | On Time | At Adjournment |
| Marcus Vassell | present member | On Time | At Adjournment |
| Tamseel Syed | present member | On Time | At Adjournment |
Approval of Agenda
So that there is agreement between board members on the agenda, and the amount of time spent on the meeting, the board shall vote to approve an agenda for the meeting. To the best of its ability, it will follow that agenda, and allow for the chair to move the board through the agenda as specified.
The agenda had an error. It listed the wrong date and time. Ms. Wilhite amended the agenda. The board approved the agenda.
Public Budget Hearing
The finance committee met the week of 5.18.2020. Ms. Wright shared with the governing board the two proposed options for the 2020-21 academic year budget.
QBE per student funding has been cut by about $3,000.
proposed budget (1)- utilizes a student enrollment of 549 students. Cuts to spending were made in order to fund operations with the allotted funds. Based on this enrollment, the operating budget will be $5,972,521.
proposed budget (2)- utilizes a worst case scenario of 480 student enrollment. This includes cuts to spending in order to fund operations with this student count. This produced a budget of $4,625,554.
Welcome and Call to Order
The meeting began at 5:30pm and was called to order at 5:44pm.
Committee Reports
Academic:
- The academic committee met on 5.20.2020
- Virtual summer school will begin on June 1, 2020. There will be 18 teachers with 15-30 students per teacher.
- There will be professional development for teachers on how to teach using virtual instruction.
- 250 new computers to be used by students have been ordered
- Admin, is looking to update teachers' so they will have the resources they need to adequately perform virtual instruction.
- Ms. Strickland advised the Dashboard has been updated except for final grades.
- Per board chair, Ms Arnold, the board should be presented with a Dashboard report every month.
Development:
- The development committee met on 5.20.2020
- Ms. Watkins has submitted a COVID19 related grants and is awaiting results.
- Ms. Watkins has put together a spreadsheet of all the fundraising efforts and funds raised for this school. She will like to give a more in depth presentation to the board in June.
Finance:
- Ms. Wright presented two invoices for approval.
- (1) Ceridian $7,335
- (2) Google Classroom (set up and training) $1,380
Governance:
- This committee did not meet in May.
- Ms.Wilhite asked that each committee have updated policies to submit to the governance committee by the June board retreat meeting.
motion to accept academic committee report as presented by Ms. Shabazz and second by Ms.Wilhite
There was no notable discussion on the motion.
Motion by Ms. Shabazz, second by Mr.Vassell to accept development committee report as presented.
There was no notable discussion on the motion.
Motion by Ms. Wilhite, second by Ms. Shabazz to approve the two presented invoices.
There was no notable discussion on the motion.
Head of School Report
The school leader reports on the status of the school.
There are currently eight staff vacancies.
DPA is awaiting information from DCSD on how CARES funds will be allocated to charter schools.
Mr. Estes and the leadership team are working on a plan for how school may begin {in-person, virtual, or a hybrid model] for the 2020-21 academic year.
Public Comments
The question, "How will the current state school funding impact the teachers?" was asked by a stakeholder.
A suggestion was made to utilize the 22-24 Mac Book computers on hand by assigning them to teachers.
Executive Session
{ executive session began at 8 pm} Board members reviewed and discussed the Assumptions made by finance committee in developing the two proposed budget options.
Motion made by Ms. Wilhite at 8pm, second by Mr. Syed to move to executive session.
There was no notable discussion on the motion.
Executive Session
{executive session began at 8 pm} Board reviewed and discussed Assumptions made by finance committee in order to develop the two proposed budget options.
Motion made by Ms. Wilhite at 7:51pm, second by Mr. Syed to move to executive session.
There was no notable discussion on the motion.
Motion made by Mr. Syed at 8:48pm, second by Ms. Wilhite to end the executive session
There was no notable discussion on the motion.
Motion made by Mr. Vassel, second by Ms. Wilhite to end the regular meeting.
There was no notable discussion on the motion.
The Meeting was Adjourned
The meeting adjourned at approximately 11:32 am
Motion to adjourn
There was no notable discussion on the motion.