Bricolage Academy

Finance Committee

Finance Committee Meeting - Monday October 26th, 2020 @4:00 PM

Meeting Minutes

Attendance Summary

Name Status Arrival Time Departure Time
Merritt Lane present Treasurer On Time At Adjournment
Yvette Jones present chair On Time At Adjournment
Melissa Carollo present member On Time At Adjournment
Harlan Bush not present member
Norman Barnum not present member
Carolyn Chandler present member On Time At Adjournment

Welcome and Call to Order, Merritt Lane

Public Comment Expectations

Requests for public comment will be made prior to every vote taken by the Committee Members. Members of the public are invited to sign up to speak for up to two minutes and are required to keep their comments limited and relevant to the agenda item the board is voting on.

Our meetings are open to the public and public record. As such, if your comment is about a private matter, please contact the Committee Chair, Merritt Lane at

Approval of Minutes

Approve the Minutes from 09-23-20

By: Yvette Jones Seconded by: Melissa Carollo

Discussion: Merritt Noted the adjustment to the adjourn time from the previous minutes. Troave' Profice will correct the minutes to reflect the right time for adjournment of the 9-23-20 meeting to 12:00PM. 

Federal Grant Status, Darius Munchak - EdOps

Update the Finance Committee on the Federal Grants awarded and collection status.

Anne Chapman introduced Darius Munchak and EdOPs as a whole and what his services are for Bricolage.

The focus of EdOps has been trifold:

1.     State Reporting

2.     PEP

3.     AFR

4.     Audit Support

5.     Federal Grants Management

6.     Applications

7.     Reimbursements

8.     Compliance

Darius went through the Financial Packet.


1.     Splitting PPP CASH between Fiscal Year 20-21 and Fiscal Year 21-22

2.     Bricolage will be submitting for Grant reimbursement on a quarterly basis.

3.     The cash reduction because of New Hires (Para's and Virtual teachers) and HVAC expenditures.

Darius left the meeting at Approx 5:00PM

Financial Packet Review, Anne Chapman

Review current financial package through August 31st.

Anne Chapman spoke to the Finance Committee about timing issues and budget versus actual variances.


1.     Rightsizing salaries/benefits in Special Ed, and school wide.

2.     Overtime - Melissa Carollo asked who was receiving OT. The answer is one of the front office employees and the Special Education Paraprofessionals.

3.     Funding counts have been updated and there is no forward funding on tiered counts.

4.     High Cost Services - there is a push for finding new revenues.

Adjourn Meeting

Adjourn the Meeting

By: Yvette Jones Seconded by: Melissa Carollo

There was no notable discussion on the motion.

Fiscal Year 19-20 Annual Audit - Anthony Rutlegde - LaPorte CPA

Discussion on the progress of the Annual Audit.

Anne Chapman - CFO - introduced Anthony Rutledge (Laporte CPAs) who spoke on the annual audit. General status update at 85% completion rate. Three big topics to discuss:

1.     PPP Loan - Suggested a Journal Entry to remove the Loan from Revenue on the Bricolage and place in the Short Term Liability section of the financials. This will protect Bricolage and give us time to assess which employees have been reimbursed under federal funds already and the risk involved with keeping in Revenue. It is agreed to move the Loan into the Short Term Liability.

2.     Receivable Allowance adjustment - Discussion regarding the old receivables surrounding meals, tuition, and afterschool balances. Anne Chapman spoke to the path forward and the restructure of the Aftercare Program and the process for collecting fees. The total allowance would be $86K in bad debt. Comprised of:

3.     $43K in Afterschool

4.     $4600.00 in Tuition

5.     $36K in MySchool Bucks Meal charges - Anne Chapman notes that there were many instances where the FRL paperwork was not filed correctly with MySchoolBucks hence approximately 25% of that balance should not have been recorded as a receivable in the first place.

6.     Liability (presumed) owed to John Mac Facility or Orleans Parish School Board. Anthony Rutledge spoke to the fact that the intent was this to be a zero sum game between John Mac and the funds received by OPSB within MFP. Melissa Carollo suggested a group call with OPSB (Stuart Gay), Bricolage, Anthony Rutledge, and John Mac to discuss.

Audit report is on track. Anthony left the meeting at Approx 4:35PM.

The Meeting was Adjourned

The meeting adjourned at approximately 5:12 pm

Motion to adjourn

By: Yvette Jones Seconded by: Melissa Carollo

There was no notable discussion on the motion.